Tips on how to trace your Galician genealogy

If you have ancestors who, like mine, came from the region of Galicia (NW Spain), then please read on. Here are a few facts and tips about how you can start tracing the family history of the gallegos in your family, regardless of where you live.

Civil Registration in Spain

First, you must bear in mind that Civil Registration in Spain only came into existence at a national level in 1871; this meant that all births (provided that the baby survived the first 24 hours), marriages and deaths which took place on Spanish soil had to be recorded in the local town’s Civil Registry (Registro Civil), which is usually located in or very close to the municipality’s local council. Every municipality in Spain has its own Registro Civil, which will therefore include the births, marriages and deaths which occurred in the parishes under its jurisdiction. Thus, if you are searching for a Birth/Marriage/Death (BMD)  certificate which took place after 1871, you will necessarily need to know where (city, town or village) the event actually took place. If you know the parish but are unsure to which municipality it belongs, a quick search on Google or Wikipedia will almost certainly prove useful, as small parishes rarely have anything like historical societies or museums dedicated to local history.

Civil Registry volumes.

Knowing the date of a BMD is also very important, but not always absolutely necessary when ordering a certificate. This is particularly true if you are ordering a certificate from a small-to-medium-sized town. If you are ordering certificates from a large city like Madrid, Barcelona or Valencia, you may well have to inform the registry not only of the exact date, but also of the city district where the event took place. If you don’t know a person’s birthdate or birthplace, but you know when they married or passed away, ordering the marriage/death certificate might provide useful clues, as marriage and death certificates usually include the person’s age (or the exact date of birth) as well as the person’s place of birth. How to order a certificate from the Civil Registry in Spain? You can order Spanish certificates personally by going directly to the local registry office, or online. Unlike England and Wales, there is no single repository of BMD certificates in Spain, nor are there any national or online indexes which allow the general public to scour lists to find one particular certificate.

If you need a certificate but can’t order it personally from the office where the document is being held, then visit the Spanish Ministry of Justice webpage (available in English) on By clicking on the “Trámites y gestiones personales” menu at the centre of the page, and then scrolling down to the “Familia” section, you will be able to choose the type of certificate you wish to order. By following a few simple steps, you will reach a page which you will basically have to fill in with the person’s details, plus your name and contact details so the authorities can send the document to you within a space of a few days. Make sure you choose the literal version, which is basically a photocopy of the original document; you can always get a translation of the document. A plurilingüe (multilingual) copy will contain far less details about the person or people in question, and will therefore be less useful from a genealogical point of view. If you don’t know the exact date of the event (BMD), try to at least enter an approximate date, or else just enter the year and leave the day and month blank (for example: 01/01/194); if you don’t know the book (tomo) or the page (página) where the certificate would be, just enter three zeros. There are very few restrictions as to whose BMD certificate you can actually order, but you might find yourself facing publicity restrictions when ordering certificates of people who are still alive. Sometimes, you may also have some trouble ordering the birth cert of someone who is not related to you or doesn’t share the same surname(s) as you; you may also be required to explain why you have ordered the birth certificate of a celebrity, or a politician. In certain exceptional cases where the person was born illegitimate, or got a divorce, you might be asked by the registry office to prove your family link to the person whose certificate you are ordering. But despite these hurdles, on the whole ordering certificates in Spain is quite easy, aside from being free and usually genealogically very useful, so give it a try!

Registro de Nacidos, Casados y Difuntos

The birth certificate of a distant relative of mine, from the Santiago Registro de Nacidos, Casados y Difuntos.

But let’s stick to Galicia. Did your gallego ancestors give birth, marry or die in the last 140-odd years? If so, then you know you have a sporting chance of ordering their certificates from the local Registro Civil. However, you’re in for a treat if your ancestors came from Santiago de Compostela, the Galician capital city. The Registro de nacidos, casados y difuntos (Registry of births, marriages and deaths) was created in Santiago as early as 1842 and would remain in existence for a further three decades, when it was merged and replaced by the creation of compulsory civil registration in 1871, during the brief reign of Amadeus I. This means that those of you with ancestors from Santiago will probably be able to track your forefathers back at least one or two generations more than most other gallegos. In order to check whether your family’s records are available online, you can look for the scanned copy of the actual certificates by accessing the webpage of the Universidad de Santiago de Compostela (USC) Archives ( The webpage is in Galician, but is also partly available in English. Bear in mind that the USC’s Archives go far beyond primitive civil registration; you can also find legal documents such as wills, public notary declarations, family trees, university files and many Church papers which go back well beyond the 15th century in some cases. Be warned that the USC’s Archives can only be viewed online with certain navigators, such as Internet Explorer.

Church Records in Spain

But let’s go back those vital records which existed before the introduction of civil registration. Up until 1871, it was up to the Catholic church to record christenings (which usually took place within hours of the birth), marriages and funerals (which according to Spanish custom, usually take place within a day or two after the death). Baptism records dating as far back as the second half of the 18th century will generally offer very useful information, such as the names of both parents and grandparents, and where they all came from or where they lived; occasionally the record might also include their profession, and who the child’s godparents were, often stating if they were actually related to the baby, and how. These type of records will also include the mother’s and grandmothers’ maiden names – remember that women in Spain do not drop their maiden name upon marriage, which means that, in this sense at least, it is a lot easier to trace your female ancestors in Spain. Marriage entries will equally mention each partner’s age, place of origin, status before marriage, profession, parents’ names and the latter’s place of origin; if the prospective spouses were somehow related, the marriage entry will probably include a reference to the Papal dispensation which enabled the local priest to perform the ceremony, the couple having been given official permission by the Church to marry, regardless of their blood connection. Finally, funeral entries will generally state the date on which the death took place, the deceased person’s status, and sometimes might also include the name of their children and (occasionally) the cause of death. If the person who died was married, the record will probably mention his or her spouse’s name; if, on the contrary, the person was single (soltero/soltera, or in older documents, célibe) or died in childhood, the record will very probably mention who the parents were as well. Dead babies and infants often lack a first name on the funeral record even if they had already been given a name when they had been christened; instead of a name, you will sometimes find the word párvulo (infant) written where the name should be. Pay special attention to marginal notes and the cause of death, as they can prove to be very revealing clues to your investigation.

Finding where church records are kept can be rather tricky, as many documents in Spain (usually those which are over a century old) have been taken to the diocesan archives, which are usually found in larger cities where the Archbishopric’s seat is located. Thus, you may find that the church records for the parishes of the city of La Coruña are actually located in Santiago de Compostela, La Coruña city being within the jurisdiction of the diocese of Santiago. If in doubt, you might want to get through to the local priest and explain why you are looking for the church books; he may well be helpful and send you a free copy of the entry you are looking for (as long as he still has access to the books) or else provide you with the contact details of the Diocesan Archives (Archivos Diocesanos) where the documents are being stored and preserved (and which you can normally access for free). Taking notes directly from the original document is theoretically available to anyone, whilst obtaining official copies of these documents is usually subjected to a fee, so make sure you select your documents properly.

Map of Galicia, with the division of the four provinces and all their municipalities. The capital city, Santiago, is highlighted in red.

The region of Galicia is divided into four provinces (officially called A Coruña, Lugo, Ourense and Pontevedra). The political capital is Santiago de Compostela, although Vigo is the largest city, followed closely by the city of A Coruña. The political divisions of Galicia, however, do not correspond with the region’s ecclesiastical division into archdioceses, of which there are five: Santiago, Lugo, Mondoñedo, Ourense and Tuy-Vigo. Each one has its own Archivos Diocesanos, which essentially means that each one is independent from the rest and will therefore operate in a very different way from the others. From my own personal experience, the archives in Santiago are very well kept (although access to certain old documents is limited because of conservation issues) and they have very capable and friendly staff working there too; you might need a small pocket dictionary however, as they are unlikely to speak much English. Up to now the staff in the archives of Tuy-Vigo have been very unhelpful -though I have yet to visit the archives personally, and the archives in Mondoñedo were run up to a couple of years ago at least by an ageing priest, which made investigating and browsing records rather difficult.

Other sources

If you want to go beyond vital records, there are many other sources  in Galicia and online which will fill you in on the lives of your ancestors. Online you will find easy access to passenger lists and emigration records on FamilySearch and Ancestry, among others. FamilySearch also includes some, albeit very few, online church records from Galicia, which can be useful if you are unable to travel to the diocesan archives. However, the information online will include the very basic details about a person and his/her parents, so you can forget all about learning about godparents, grandparents and causes of death if you’re limited to surfing the net.

You might also want to look up local history societies (contacting the local council –ayuntamiento- might be a good starting point) for additional information about the places where your ancestors lived and worked. Unfortunately, tracing a will or any other type of legal document can also prove rather tricky, but it is certainly not impossible. Many legal documents are preserved in the regional college of public notaries (Ilustre Colegio de Notarios de…), or else in University archives (Archivo Universitario de…). You might want to try contacting local organisations and online forums (such as  for guidance and advice on your particular quest; many societies in Spain have made their repositories available online, which is aa good starting point. Although mostly in Spanish and/or Galician, you will easily find many webpages dedicated to the history of Galicia and Galician genealogy. You just need to start looking. So what are you waiting for?

Here are some useful links which I have used many times:
Spanish Ministry of Justice
Diocesan Archives of Santiago de Compostela
Diocesan division of Spain (including a detailed map of the ecclesiastical division of Galicia)
University of Santiago de Compostela Archives
Lugo Diocese Webpage
Tuy-Vigo Diocese Webpage
Family Search (useful for church and emigration records)
Galician Emigration Arquives
Spanish Archives Portal (PARES) (obituary search engine)
ABC newspaper archive (useful for looking up obituaries and marriage announcements which took place after 1903)
La Vanguardia newspapers archive (ditto, since 1881) Forums
Complete list of Spanish Dioceses (including contact details)

Of course, these are just tips and the very basics of Galician genealogy. If you want more information about your Galician/Spanish ancestry, or you don’t know where to start, your quest, you can always drop me a line and I’ll see what I can do for you. Genealogist solidarity, right?

This entry was posted in Birth, Death, Divorce, Emigration, Galicia, Genealogy, Illegitimacy, Marriage, Santiago de Compostela, Spain. Bookmark the permalink.

27 Responses to Tips on how to trace your Galician genealogy

  1. carol grant says:

    Hi any ideas on how I find out where my Abuelo from Galicia fought during the Spanish civil war. He was conscripted to Franco’s forces on his 21st birthday. Thanks

    • Sonia Sanchez says:

      Hi Carol. If your abuelo was a conscript his papers will probably be in the military archives in Guadalajara. If he was an officer, I believe his records would be in the military archives of Segovia. I was able to to find useful info in Guadalajara. The records don’t always contain locations of active service. I wonder if some of that stuff is still censored. Good luck in your search.

      • Carol says:

        Thanks Sonia. I managed to get some details of his military service from Guadalajara. But they stop mid sentence !!!!!

  2. Allan says:

    I have been studying my genealogy for a couple of years and my oldest grandfather, 15 generations back was Antonio Salgado in the Azores. We cannot find any information on him. Speculation is that he came to the Azores with a company of Spanish soldiers from Galicia during the occupation late 1500’s. I don’t know if there are any genealogy books out on the Salgado’s of Galicia or if you know of any genealogists for the area of Galicia that might help.

    I hope to visit Galicia to do some research.


  3. Melinda says:

    Thank you for this!

  4. Rafael says:

    My great grandfather was born in Santiago de Compostela Galicia Spain. However, after that I hit a brick wall. I will say he married my great grandmother in Puerto Rico and died there. That is all I know.

    • Dawsr says:

      Hi Rafael, thanks for dropping by. If you have an approximate range of years your ancestor was born in there may be waya of finding his baptism certificate. Santiago has three parrishes I believe so with a name and rough date we may be able to go further.

  5. Rafael says:

    Hi Dawsr, thanks for your quick response. The only info I have is my great grandfather was born in Santiago de Galicia Spain. His name is Candido Lopez Barreiro and was born around 1858.

    • Dawsr says:

      Hi Rafael, I think your best bet will be to send a request to the Diocesan Archive of Santiago de Compostela. They have the parish books for Santiago and with the year and name they might be able to fin Candido’s baptism certificate which would tell you the names of his parents and grandparents as well as where they were from. If you need any help with the language let me know and I can send you a draft of what to ask. They will charge you 10€ for their services. Best wishes

      • Dawsr says:

        The University Archive of Santiago has some online civil registry entries and I found a couple of people who could possibly be Candido’s siblings: one is Carmen Josefa Justina López Barreiro, daughter of Estanislao López and Felipa Barreiro, granddaughter of Juan López and Bernarda García, and of José Barreiro and Tomasa Rey. She was born on Rúa Basquiños on 30-6-1858, baptised in the parish of San Miguel. The other possibility is Estanislao José López Barreiro, son of Justino López and Josefa Barreiro. Grandparents were Juan López and Bernarda García, and José Barreiro and Tomasa Rey. Also born on Rúa Basquiños on 30-1-1858, baptised in the parish of San Miguel. Note Carmen and Estanislao’s parents were siblings (two brothers married two sisters). Do any names fit with your family?

  6. Rafael says:

    Hi Dawsr,
    Wow, you gave me a lot to check out. I will get back to you as soon as I compare what I have with your find. Unfortunately as I don’t have internet (I am on a fixed income)I go to the library three times a week, almost like snail mail. However, I am very excited about your find. Thank you very much and will get back to you as soon as I can.



    P.S. Yes, I would like a draft of making a request for info.

  7. Amor Villar says:

    Does anyone know a genealogist in Valencia or Barcelona who we could contact for help in tracing my husband’s family? HIs name is Amor Villar. Thanks for any leads.

  8. Bianca Gonzalez-Sobrino says:


    I have been looking for my great granfather’s family in Galicia. His name was Generoso Sobrino y Gandara. He lived in Puerto Rico in his 20s and he was born somewhere in Galicia. His parent’s names were Jose Sobrino and Columba Gandara. He was probably born around 1896. We are planning a trip to Spain to do some research but we need to find where in Galicia he was from. He eventually went to Cuba and died there. Any hint or help would be great.

    • Dawsr says:

      Hi Bianca! Thanks for dropping by. Your gr-grandfather was born during the time of civil registration so there must be a birth certificate somewhere – however you will need to know he exact town where he was born. Perhaps a passenger list or a census may hold a clue? There will also be a baptism certificate held either in the local parish or, more likely given the year, in the Diocesan Archive. For this, again, you need to have an exact place of birth (parish). Let me know if there is any luck with either place name and I can see if I can get you a copy of the baptism or the birth certificate or both! Best of luck, Daniel

      • Bianca Gonzalez-Sobrino says:

        Hi Daniel,

        We found that he was from A Guarda (or La Guardia). We are definitely going to Spain in September and was wondering where do you recommend going to for more ancestry information? I would love to email with you, if you can. My email is

  9. IssieG says:


    Great article! Would I be able to order a Spanish birth certificate of a family member even though I live in the UK? Unsure how it would work, do I have to live in Spain to receive one?
    Also is there a charge?
    Thanks very much 😉

    • Dawsr says:

      Hi Issie,
      In theory anyone can order a birth certificate regardless of where they live. The service is, at present (May 2017) free of charge, although a fee may be introduced in the near future.
      Hope this is helpful!

  10. Susan mena says:

    My late husband was Julio Mena Perez he was born on the 20th September 1956 La Coruna.i would love to trace his family on his fathers side…his father was Julio Mena Pardo born in La Coruna I think 1940’s

  11. Sam Jones says:

    Hi ,

    Great article. I’m from the UK and I’m looking to trace my girlfriends grandfather who was from Baiona. Specifically which church he was baptised in. Do you you offer a service were I could pay for someone to help me find this information?

    Kind regards

    • Dawsr says:

      Thanks for dropping by! Baiona has six parishes – to find out which your girlfriend’s grandfather was baptised in I’d advise you to order his birth certificate from the Civil Registry office – it is likely to say where his parents lives, and that will hopefully point to the exact parish. If you have any trouble finding your way feel free to drop me a line!

  12. Eiad Zinah says:

    Hi there,

    My great grandmom is Spainsh from Orense in Galisia, the only thing that I know about her is her name and her Spanish husband who she was married to before my great grandfather, and the other thing her daughter who moved with her to Brazil when she was very young.

    I went to Orense Rigsto civil but they could not find her name and they told me she might wsa born somewhere around orense,
    Can you please advice me what shall I do to get her information ?

    Kind Regards


    • Dawsr says:

      Hi Eiad,
      Sure, feel free to drop me an e-mail with the details you know (or have a rough idea) and I’ll see what I can do. You’ll find my address on my “contact” page under “About the author”.


    I’m having incredible difficult finding any information about births, marriages, or deaths from my family around the years 1850 to 1931 in Ourense, and Tuy-Vigo, Has the Church refused access this information to Familysearch, and Ancestry?

    • Dawsr says:

      Hello Xavier. Tracing data post-1871 should be relatively straightforward (if you know the city or town where your ancestors lived). Church records can be trickier as the Diocesan Archive in Tuy (which covers the Diocese of Tuy-Vigo) do not have digitised records nor do they carry out research on behalf of third parties, so it’s basically a question of going there or knowing someone who can do you the favour. Feel free to e-mail me (see under the section About the author –> Contact) with the details you’re looking for and I’ll be happy to guide you further if I can. All the best.

  14. Dario Salomon otero says:

    Hello , I am trying to find my grandfather who was born in Galicia and was a famous chef , then went to Argentina and worked at the gran provincial hotel , he died in 1974 and was born in 1911 , his name is Daniel Otero castro , any information where in Spain he was born or lived is what I would like to know , his daughter my mother was Victoria engracia Otero suarez thank you for any help

    • Dawsr says:

      Hi Dario,
      Tracing your ancestors in Galicia without further information about their place of origin is practically impossible. Galicia is divided into four provinces and has hundreds of municipalities, each with its own civil registry office. Unfortunately the surnames Otero and Castro are very common so you’ll probably need to look for information in records in Argentina before searching in Galicia. If you come across further details and need further guidance feel free to drop me an e-mail in English or Spanish.

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